Construction companies in the UAE face some of the toughest HR challenges — distributed job sites, large site workers, management employees at offices, shifting schedules, and high leave volumes. Managing attendance and leave manually often leads to salary disputes, payroll delays, and frustrated employees.
This case study shows how one UAE construction company transformed its HR operations using HRX360, reducing leave and attendance errors by 80% within just 30 days.
Company Background
A mid‑sized construction company in Dubai with:
- 150+ employees across 4 active job sites
- Mixed workforce: supervisors, site engineers, and labour teams
- Manual leave and attendance tracking through Excel, WhatsApp messages, and paper forms
- Payroll processed monthly through Excel
The HR team struggled with reconciling daily attendance, managing leave requests, and ensuring WPS‑compliant payroll — especially across multiple job locations.
Key Challenges They Faced
1. High Leave & Attendance Discrepancies
Employees applied for leave through WhatsApp, SMS, or directly to supervisors and managers — leading to:
- Missing or duplicate leave entries
- Conflicting information across departments
- Wrong deductions during payroll
2. Delayed Manager Approvals
Supervisors on job sites rarely had time to check on employee leave requests. Leave approvals were often delayed or missed entirely and its hard to check the existing leave balances based on their attendance.
3. Manual Payroll Reconciliation
The HR team spent 6–8 hours every payroll cycle manually adjusting attendance sheets, overtime sheets, calculating unpaid leaves, and fixing errors.
4. Limited Transparency for Employees
Every week, 5–10 employees asked the HR manager about their remaining leave balances. HR had to manually calculate each employee's balance using Excel and cross‑check their attendance records, which created unnecessary workload and consumed at least 3–5 hours every week.
5. Compliance & Audit Risks
Without a proper digital trail, it was difficult to produce accurate leave records for audits or WPS checks.
HRX360 Implementation
HRX360 deployed its unified Leave, Attendance, ESS Portal, and Payroll automation modules tailored to construction operations.
Key Steps Taken:
- Set up multi‑job‑site attendance tracking using the Attendance module, including site workers' attendance captured through GPS‑enabled biometric devices
- Enabled ESS Employee Self Service Portal and GPS-enabled mobile check-in for supervisors and employees
- Automated leave approval workflows with real‑time notifications
- Integrated leave data directly into Payroll for error‑free calculations
- Configured UAE‑compliant leave rules (annual, sick, emergency leaves) and custom leave policies based on their company's internal HR policy
Implementation time: 2 days
Results After 30 Days
1. Leave & Attendance Errors Dropped by 80%
With automated workflows and real‑time recording, inconsistencies reduced dramatically.
2. Payroll Accuracy Reached 100%
Approved leaves synced automatically to payroll — eliminating manual adjustments.
3. Manager Approvals Became Instant
HR managers and supervisors approved leave instantly within minutes instead of delaying for days, and they could also view all approved leaves for the month or year directly from the HRX360 Leave Calendar.
Managers could switch between Monthly / Quarterly / Yearly views, filter by job site, and instantly check team availability — making workload planning and shift allocation easier across all sites.
4. HR Saved 20+ Hours Per Month
No more manual reconciliation or fixing attendance disputes.
5. Employees Gained Full Transparency
Through the ESS Portal, every employee could:
- Check leave balance
- View approval history
- Apply instantly on mobile
6. Audit-Ready Reports
HR generated leave summaries and attendance reports in seconds — fully UAE‑compliant.
Key Takeaway
A unified HR system like HRX360 eliminates the chaos of managing large teams across multiple job sites. For construction companies, the combination of mobile ESS, real‑time attendance, and automated payroll sync delivers immediate ROI.
This UAE construction firm transformed its HR operations — and your business can too.
Ready to Reduce HR Errors and Go Fully Automated?
Book a Free Demo to see how HRX360 can streamline your HR & payroll operations.
