Employee self-service
Employees view their information, update their contact details and emergency contacts, and submit document renewals for HR review when uploads are switched on.
Explore employee self-serviceEmployee Management Software UAE
Employee Management Software for UAE Businesses
Keep employee details, documents and job history in one connected record. Add new employees, manage promotions and transfers, and track visa and Emirates ID expiry, with records connected to leave, attendance and payroll.
From AED 6 per employee/month · No implementation fees · UAE-based support team
HRX360 Employee Management
What is employee management software?
Employee management software stores employee information and helps HR manage joining details, job changes, documents and leaving records. It gives each employee one current profile, with their employment history and related information in the same system.
HRX360 is built for UAE businesses, with personal, employment, organisational, dependant and insurance records, plus expiry reminders for visas, Emirates IDs, labour cards and passports. Each employee record connects to leave, attendance, employee self-service and payroll within HRX360.
Ask HRX360 AI Intelligence answers workforce questions, such as “Who joined this month?”, using records you have permission to access.
- Cloud
- Browser and mobile access
- From AED 6
- Per employee/month for Core HR
- UAE-ready records
- Visas, Emirates IDs and labour cards
- About 30 minutes
- AI-guided initial setup
CENTRAL EMPLOYEE DIRECTORY
Find Every Employee Record in One Place
Search, filter, import and update employee records from one central directory, without maintaining separate files or spreadsheets.
- Find employees by department, designation, location, employment status or reporting manager.
- View active and inactive employees from the same structured directory.
- Import existing employee records in bulk and export filtered data to Excel.
- Control which HR users can view or update sensitive employee information.
Documents & Expiry
Visa, Emirates ID & passport renewal alerts
Custom Fields
Add fields unique to your business, no code
COMPLETE EMPLOYEE INFORMATION MANAGEMENT
One Complete Profile for Every Employee
Keep personal, organisational, employment, attendance, job-history, work-experience, dependant and insurance information in one structured employee profile.
- Personal, employment and organisational data, with photo and biometric enrolment number.
- Work experience: previous employment records and supporting experience certificates.
- Multiple contact types: home-country, local emergency and employment-reference contacts.
- Dependants and insurance enrolments visible on the profile.
- Custom fields. Add your own fields to profiles, no developers needed.
ADD EMPLOYEES AND START ONBOARDING
Add employee records and start onboarding
Create an employee profile with personal, employment and organisational details, or import your existing workforce using an Excel template. After saving a new employee, start an onboarding checklist with task owners and due dates.
- Capture employee details, documents and payroll information.
- Store visas, Emirates IDs, passports and contracts with expiry dates.
- Start a checklist for HR, the manager and the new joiner.
- Track completed tasks and follow up on overdue items.
MANAGE THE WHOLE LIFECYCLE
Promotions, Transfers & Audit-Ready Job History
Record every promotion, transfer and contract change with automatic change-type detection. Apply changes immediately or schedule them for a future date, and optionally route them through your approval matrix. Every change is kept in a complete, audit-ready job history per employee.
- Initiate a job/position change from the employee record.
- Optional approval. Route changes through your multi-level approval matrix, or apply immediately.
- Future-dated changes are scheduled automatically.
- Full history. Keep a history of previous and updated job details on every profile.
SEE YOUR STRUCTURE
A Live, Interactive Org Chart
Search and explore your reporting structure through an interactive organisation chart. Expand or collapse teams, view the structure as of any date, and manage reporting lines from one place.
- Search employees, expand or collapse branches, zoom and navigate using the minimap.
- View your organisation structure as of any date to understand how it has changed.
- Drag to reassign reporting lines and view employment types on each employee card.
- Switch between chart and list views, then export the structure when required.
UAE-READY EMPLOYEE DOCUMENTS
Keep UAE Employee Documents and Renewals on Track
Centralise UAE employee documents and receive reminders before expiry dates, helping HR stay ahead of renewals.
- Track expiry dates for visas, Emirates IDs, labour cards, passports and certificates, with reminders before renewal is due.
- Assign a renewal owner to each document type, such as HR, the employee or the company PRO.
- Maintain UAE-ready fields for MOHRE labour-card or work-permit details, visa category, sponsor and nationality.
- Use workforce nationality reporting to support Emiratisation monitoring and diversity analysis.
ONE RECORD, EVERYDAY HR
Employee records connected to everyday HR
The same employee record supports leave, attendance, payroll, self-service and leaving processes. Details from hired candidates carry into a pre-filled employee record.
Leave, attendance and payroll
Use the same employee record across leave, attendance and payroll processes, so balances, punches and pay runs read one set of details.
Explore payrollLeaving records
Track exit reasons, last working days, notice periods, and clearance and settlement status. Saving a leaver sets the date of leaving and the last payroll month.
Assigned assets
Issue company property such as laptops, phones and cars to an employee from the Assets tab on their profile, recording the issue date, condition and expected return.
Explore asset trackingHR letters from the record
Salary certificates, employment letters and NOCs are generated from the current employee details on your letterhead, numbered and verifiable by HR.
Explore HR lettersHired candidates arrive pre-filled
When a candidate is hired in the applicant tracking system, Create Employee opens with their name, contact details, nationality and the job’s department, designation and location filled in.
Explore the ATS
WORKFORCE REPORTING
Understand your workforce and employee turnover
Review employee information and workforce trends, including turnover by department, exit type and reason. Filter and export reports for management reviews.
- Filter by department, role, nationality and other parameters.
- Employee turnover analytics by department, exit type and reason.
- Export reports for HR reviews, audits and compliance documentation.
ACCESS CONTROL
Control who can view and update employee records
Role-based permissions help you control access to employee information and the actions each user can perform.
- Set view, create, edit and delete rights per role, including who may see salary data.
- Changes to employee records are recorded in a searchable audit log.
FREQUENTLY ASKED QUESTIONS
Employee Management FAQs
Get answers to common questions about HRX360 Employee Management Software
Q:How do I choose employee management software for a UAE business?
The right fit is the system that holds your employee records and connects them to the processes around them: onboarding, job changes, documents with UAE expiry tracking, approvals and payroll. HRX360 is built for that in the UAE, with visa, Emirates ID and labour-card reminders, employee self-service and WPS-ready payroll from the same records. Shortlist two or three providers and run the same scenario in each demo.
Q:Can HRX360 track promotions and job changes?
Yes. Record promotions, transfers and contract changes with automatic change-type detection, optional approval routing, future-dating, and a complete, audit-ready job history per employee.
Q:Does HRX360 track visa and Emirates ID expiry?
Yes. Store employee documents with issue and expiry dates, including visas, Emirates IDs, labour cards, passports and certificates, with automatic expiry reminders and a configurable renewal responsibility.
Q:Can I add custom fields to employee profiles?
Yes. Add your own custom fields to employee profiles to match how your business runs, with no developers needed.
Q:Can we import employee records from Excel?
Yes. Import and Export on the employee list brings in many employees at once from an Excel file using the HRX360 template, and salaries can be uploaded the same way for salary setup. Our team helps with the first import during implementation.
Q:Which details can employees update themselves?
In the employee app, employees can update the contact details your company allows, such as phone and email, and add or change their emergency contacts. With employee uploads switched on, they can also submit document renewals, which are held as pending until HR approves them. Job, salary and official details stay with HR.
Q:Does it handle leavers and offboarding?
Yes. A leaver record holds the resignation and last working dates, exit type and reason, notice period, and clearance and settlement status, with an exit-interview and rehire-eligible flag. Saving it marks the employee inactive, sets their date of leaving and fixes the last payroll month, so the leaver drops out of regular payroll after that month.
Q:How quickly can we add our employees?
Most businesses can start quickly by adding employees individually or bulk-importing staff through validated Excel templates. HRX360 also supports employee profile setup, documents, contacts and payroll details in one place.
Q:What makes HRX360 more than a basic HR database?
Beyond records, HRX360 adds job changes and history, the org chart, document and visa expiry tracking, leaver records, employee self-service with Ask HRX360, asset assignment, turnover analytics and payroll sync, plus hiring, onboarding checklists and performance reviews filed against the same employee record.
SEE IT ON A LIVE ACCOUNT
See your employee records working together
In a 30-minute demo, explore an employee profile, record a job change, check document expiry and see how the information connects to everyday HR.