Payroll GL & Journal Voucher Software for the UAE
Most HR tools stop at the payslip. HRX360 turns the same run that pays your team into the accounting journal behind it — GL-mapped, split by cost centre, and ready for your books.
From AED 6/employee/month · No implementation fees · UAE support team
HRX360 turns every locked payroll run into a balanced, double-entry journal voucher — each salary component mapped to your GL account codes, split by cost centre (department, location, project and more), with the monthly end-of-service gratuity provision included. Finance previews it before lock and exports a segmented Excel journal to post into any accounting system or ERP.
Payroll that never reaches your ledger
When HR software stops at the payslip, finance is left re-keying the payroll summary into the general ledger by hand — guessing cost-centre splits, forgetting the gratuity accrual, and hoping it balances.
These are the questions currently answered by audit firms, not software — the exact gap HRX360 closes for the finance team that signs off on payroll.
A balanced double-entry journal, from the run that paid your team
Map each salary component to your GL account codes once. When a run is locked, HRX360 builds the journal from that exact run:
| Journal leg | Dr / Cr | Account |
|---|---|---|
| Each earning component | Dr | Its expense GL account |
| Each deduction component | Cr | Its liability / payable GL account |
| Net pay (total) | Cr | A single Salaries-Payable account |
| Absent-day deduction | Cr | Contra to wage expense (not a fake payable) |
| End-of-service provision | Dr / Cr | EOSB expense / EOSB liability (self-balancing) |
| Rounding (if any) | Dr / Cr | Rounding account — balance asserted before export |
The export is a clean Excel workbook — a Summary sheet with balanced totals and the settings used, plus a Journal Lines sheet — that your accountant posts into your accounting system or ERP.
Split by cost centre — a real segmented journal
Choose how granular the journal should be, using your existing job data.
- Any dimensions you need — department, designation, location, sponsorship, employment type, working arrangement, plus list-type custom fields like project.
- Each dimension its own column — the Excel reads like a proper segmented ledger, not a concatenated string. Pick none and you get one line per GL account.
- Period-correct — cost centres come from the run's snapshot, so the split is right even if someone changed department after the run.
End-of-service gratuity, provisioned every month
For GCC teams the journal is a full labour-cost journal, not just net pay. HRX360 accrues the end-of-service benefit (gratuity) liability every month and posts it into the same voucher — a self-balancing Dr EOSB Expense / Cr EOSB Liability pair that never touches net pay or the bank.
Calculated with an IAS-19-style true-up (UAE, KSA or custom rule sets), so tenure-band steps and mid-year salary changes self-correct. Your management accounts carry the gratuity cost as it is earned — no year-end shock. (This is the monthly accrual; final settlement is handled separately.)
Preview before you lock — catch a wrong account early
The official journal is generated only once a run is locked. But HRX360 gives finance a read-only preview of the exact same journal while the run is still at Completed — so you can spot a mis-mapped GL account and fix it before the irreversible lock. Every official export then reserves a journal-voucher number and is logged, so the journal is reproducible and never anonymous.
Controls, not guesswork
Balanced by design
Total debits must equal total credits before HRX360 lets you export — with a rounding account for sub-unit differences.
Nothing silently dropped
A component with no GL code blocks the export and is listed by name — or routes to a suspense account if you set one.
Traceable & reproducible
Each official export reserves a JV number (e.g. JV-202607-0001); re-exporting a locked run reuses the same number and figures.
Controlled access & audit
GL mapping and journal export follow your permissions, and every mapping change and export is recorded in the audit log.
What it is — and what it isn't
Finance buyers trust a vendor that states scope precisely.
What it does
- Balanced double-entry journal per locked run — GL-mapped, cost-centre-segmented, with EOSB accrual, exported to Excel.
- Read-only preview before lock; reserved JV number; idempotent re-export; full audit trail.
Good to know
- It exports an Excel journal you post into your accounting system — not a direct auto-posting connector to Tally, Zoho Books or QuickBooks (on the roadmap).
- The EOSB line is the monthly accrual; end-of-service settlement payout is handled separately.
- Employer pension/GOSI contributions are not yet part of the journal; net pay posts as a single Salaries-Payable line.
Part of HRX360's finance-grade payroll
The journal ties back to the same locked run behind your WPS/SIF file and payslips — one source of truth from pay run to posted journal.
Payroll GL & journal voucher — your questions answered
Q:Does HRX360 create accounting journal entries from payroll?
Yes. When a payroll run is locked, HRX360 generates a balanced double-entry journal voucher — earnings debited to expense accounts, deductions and net pay credited to payable accounts — and exports it to Excel for you to post into your accounting system or ERP.
Q:Can the payroll journal be split by cost centre or department?
Yes. You can configure one or more cost-centre dimensions from your job data — department, designation, location, sponsorship, employment type, working arrangement, or a list-type custom field such as project. Each dimension appears as its own column in the Excel journal, split by GL account. Because job data is snapshotted onto the run, the split stays period-correct even after a later job change.
Q:Does the payroll journal include end-of-service gratuity?
Yes. For UAE, KSA and custom rule sets, HRX360 accrues the end-of-service gratuity liability every month using an IAS-19-style true-up and posts it as a self-balancing expense/liability pair, so the journal is a full labour-cost journal — not just net pay. This is the monthly accrual; the final settlement payout is handled separately.
Q:Can I check the journal before finalising payroll?
Yes. HRX360 shows a read-only preview of the journal while the run is at Completed status, so finance can catch a mis-mapped GL account before the run is locked. The official, numbered journal is generated once the run is locked.
Q:Does HRX360 post directly to Tally, Zoho Books or QuickBooks?
Not yet — HRX360 exports a generic Excel journal voucher that your team posts into any accounting system or ERP. A direct posting connector is on the roadmap.
Q:Is the journal voucher reproducible for audit?
Yes. Each official export reserves a per-company journal-voucher number and is logged. Because a locked run is frozen, re-exporting reuses the same number and figures, and every GL-mapping change and export is recorded in the audit log.
Q:Do we have to use it?
No. Payroll GL and the journal voucher are optional and off until your finance team enables and configures them in settings, so it never gets in the way of teams that only need payroll and WPS.
See your payroll posted to the GL — balanced, every month
Book a demo and we'll show you a locked run turned into a cost-centre-segmented journal voucher, with the end-of-service accrual included.