HR & Payroll Software for UAE Schools & Nurseries
Manage teachers, assistants, admin staff, drivers and support teams — attendance, leave, payroll, WPS/SIF and document expiry — across one campus or many, from a platform built for UAE school and nursery staff operations.
From AED 6/employee/month · Live in about 30 minutes · UAE support team
HRX360 is HR and payroll software built for UAE schools and nurseries. It helps manage teaching and non-teaching staff in one platform — attendance, leave, payroll, WPS/SIF, visa and document expiry reminders, gratuity, employee self-service, and a School Edition staff-compliance suite (Staff Central Record, CPD/training and teacher appraisal) for inspection readiness — across single or multiple campuses, with transparent pricing from AED 6 per employee per month.
Running a school is hard enough. Staff admin shouldn't make it harder.
Schools and nurseries carry an HR load most software ignores. You manage teachers, teaching assistants, admin, drivers, cleaners and nurses — often across more than one branch. Term times and long holidays complicate leave. Visas, labour cards and Emirates IDs expire on different dates. And every month, payroll and WPS still have to be exact.
When all of that lives in spreadsheets and folders, one person ends up holding it together — and one missed renewal or payroll error costs real time and money.
One platform for every member of your school staff
Staff attendance across campuses
Biometric and RFID devices (ZKTeco, Hikvision) at each site, plus geo-tagged mobile clock-in with photo verification for relief, visiting or off-site staff.
Leave built around the school calendar
Set term and holiday rules, automate accrual and carry-forward, route approvals to the right manager, and see a team leave calendar before you plan cover.
Accurate payroll, every month
Salary components, variable pay, payslips and salary reconciliation that catches errors before you pay.
WPS/SIF generation
Produce a WPS-ready SIF file from locked payroll for your school staff.
Document & visa expiry reminders
Automatic alerts for staff visas, labour cards, Emirates IDs, passports and certificates, so nothing lapses.
Employee self-service
Staff check payslips, leave balances and attendance from a mobile-ready portal, cutting repetitive requests to your office.
End-of-service gratuity
Calculate UAE gratuity to the day when a staff member leaves.
Staff records in one place
Keep a complete profile for every staff member — personal details, contracts, documents, job history and bank details — secure, searchable and ready when you need it.
Reports & dashboards
See headcount, attendance, leave and payroll cost across your school at a glance, with reports you can export to Excel in one click.
Stay inspection-ready with a live Staff Central Record (SCR)
Schools are expected to keep a Single Central Record — one register proving every staff member has been properly vetted and checked, and one of the first things reviewed in a BSO audit or KHDA-style inspection. HRX360 builds it for you.
- Every active staff member appears automatically — no second staff list to maintain, so the register can never drift from your HR records.
- Colour-coded checks with a compliance score per person and for the whole school — your position at a glance.
- Expiry warnings, a one-click AI audit report and an inspector-ready Excel export when the visit comes.
School Compliance
22 of 24 clear
Enhanced DBS
Expires in 18 days
Every vetting check in one register
Identity, right to work, DBS and overseas police checks, prohibition and Section 128 checks, qualifications, references and medical fitness. Add your own checks (such as safer-recruitment training) and choose which are mandatory.
Colour-coded at a glance
Green (in date), amber (in progress), red (missing or expired), with a compliance score per staff member and for the whole school.
Warns you before checks expire
DBS certificates, visas and other renewable checks flag at 90 and 30 days, so nothing lapses before an inspection.
Evidence linked to staff documents
Attach the passport, DBS certificate or visa already stored on the employee's profile, or record a certificate / reference number.
AI audit report & SCR Assistant
Generate an inspection-style readiness report in one click, and ask the SCR Assistant questions from your live record — who has expired checks, what expires next month, are we ready for an inspection.
Inspector-ready Excel export
Download the full record in the register format schools keep by hand, with statuses, dates, document numbers and expiry dates under every check.
Built around the ten standard checks British and international schools are inspected against — including BSO audits and KHDA-style reviews. The Staff Central Record is available to HRX360 school customers.
New to the SCR? Read our guide: What is a Single Central Record?
A complete school staff-compliance suite
The Staff Central Record is the first of three School Edition modules. Alongside vetting, HRX360 tracks the training every staff member must complete and runs your annual teacher appraisal — each with the same colour-coded scoring, expiry reminders, one-click AI report and inspector-ready export.
CPD & mandatory-training tracking
One register for every mandatory course and induction your staff must complete — KHDA-aligned safeguarding, inclusion, wellbeing, health & safety, cyber-safety and sustainability, plus pre-start induction and any school-specific or IB courses you add.
- Completion, validity and renewal expiry tracked per course, with certificate evidence linked to staff documents
- Induction-ready status for every new hire, with configurable expiry and induction-due reminders
- Compliance score per person and for the whole school, on a colour-coded grid and dashboard
- One-click AI inspection-readiness report, a CPD Assistant and an inspector-ready Excel export
KHDA-aligned teacher appraisal
Run the annual teacher appraisal cycle end to end — SMART goal-setting, competency ratings against a configurable KHDA-aligned framework, and class-level student outcomes captured as cohort summaries (never individual pupils).
- Activating a cycle auto-generates appraisal records for every teacher
- Three-step sign-off — teacher self-review → appraiser review → principal countersign — locks a weighted overall rating
- Dashboard and work queue, with an Excel import for class results
- One-click AI appraisal report, an Appraisal Assistant and Excel export
CPD/Training and Performance & Appraisal are part of the HRX360 School Edition, available to school customers. Designed for BSO/KHDA-style inspections — student outcomes are captured at class/cohort level only, never individual pupils.
Built around the school year, exact every month
The two jobs schools can't get wrong: term-time leave and cover, and payroll that pays everyone correctly and on time.
Leave and attendance that support term-time planning
School leave doesn't behave like office leave. HRX360 lets you configure leave types, holidays and approval rules around your operating calendar, mark public and school holidays once so they flow into attendance and leave automatically, and route approvals through your reporting structure. Managers see who's off before they arrange cover; HR sees accurate balances with a full audit trail.
Payroll, WPS and gratuity — handled in one place
HRX360 turns your monthly pay run into a structured workflow (Draft → Completed → Locked) so it's reviewed before it's final, generates your WPS/SIF file from locked payroll, and calculates end-of-service gratuity using the UAE formula. Staff document and visa expiry sit on automatic reminders, so renewals never surprise you.
Built for your finance team, too
If finance signs off on your HR system, HRX360 gives them the control most HR tools don't:
Payroll GL / Journal Voucher export
Turn each locked pay run into a balanced, cost-centre-dimensioned journal voucher, ready to post to your accounting system.
End-of-service provisioning
Accrue staff gratuity liability automatically every month, so it's funded and audit-ready instead of a year-end surprise.
Payroll analytics & salary forecast
See salary-cost trends by department or campus, plus a bottom-up salary forecast (built employee-by-employee, with charts) that projects staff cost months ahead — so term and annual budgets are built on real numbers, not last year's guess.
Salary reconciliation
Every pay run compared to the last, so errors are caught before payday.
One view across every campus
Running more than one nursery or campus? HRX360 supports multi-branch and multi-company structures, so head office sees attendance, leave, payroll and headcount across all sites — while each campus manages its own day-to-day. An interactive org chart maps your reporting lines, which also drive leave approvals automatically.
And everything else school staff operations need
Beyond the essentials above, HRX360 includes the depth schools and nurseries grow into:
Shift & timetable management
For relief, rotating or split-shift staff such as nursery carers and support teams.
Staff insurance & benefits
Medical and life insurance with renewals and automatic premium deduction into payroll, plus recurring allowances.
Fast onboarding & data migration
AI-assisted setup and bulk Excel import to bring all your staff in quickly, ideal at term start or when switching from spreadsheets.
Promotions, transfers & job history
An audit-ready record of every role, department and salary change.
Roles, permissions & audit log
Control who can see payroll and sensitive staff data, with every change logged.
Visa & sponsorship tracking
Sponsorship categories and dependents linked to each staff record for UAE compliance.
Want the complete list? See the full HRX360 features page.
Who HRX360 is built for
Single nurseries
Moving off spreadsheets and WhatsApp approvals.
Multi-branch nursery groups
That need one view across sites.
KG–12 schools
Managing teaching and non-teaching staff together.
Training institutes & academies
With mixed full-time and visiting staff.
From spreadsheets to one connected platform
| Spreadsheets & manual HR | HRX360 | |
|---|---|---|
| Staff attendance | Manual registers, per campus | Biometric + geo-tagged mobile clock-in, all sites |
| Term-time leave | Tracked by hand, often wrong | Automated accrual, approvals, team calendar |
| Payroll & WPS | Re-keyed each month, error-prone | Structured pay run + one-click WPS/SIF |
| Visa / document expiry | Depends on someone remembering | Automatic expiry reminders |
| Payslips | Emailed on request | Self-service, on demand |
| Multi-campus view | Separate files per site | One dashboard across all branches |
| Gratuity | Manual calculation | UAE gratuity calculated to the day |
| Staff vetting / inspection record | Manual SCR spreadsheet, updated by hand | Live Staff Central Record — colour-coded, expiry alerts, AI audit report, inspector-ready export |
| Mandatory training / CPD | Course list in a spreadsheet, renewals missed | CPD register with renewal reminders, compliance score and inspector-ready export |
| Teacher appraisal | Word forms chased by email | KHDA-aligned cycle — goals, teacher-to-principal sign-off and AI report |
Already used by UAE education teams to manage staff payroll, attendance, leave, WPS/SIF and document expiry in one connected platform.
Built for HR, finance and campus admins
HR teams
Manage employee records, leave, documents, approvals and staff lifecycle.
Finance teams
Run payroll, salary reconciliation, WPS/SIF and end-of-service gratuity.
Campus admins
Track staff attendance, availability, leave requests and document expiry across branches.
School & nursery HR — your questions answered
Q:Does HRX360 work for both schools and nurseries?
Yes. HRX360 manages teaching and non-teaching staff — teachers, assistants, admin, nurses, drivers and support staff — for single nurseries, nursery groups, and KG–12 schools.
Q:Can HRX360 handle multiple campuses or branches?
Yes. It supports multi-branch and multi-company structures, so head office sees attendance, leave, payroll and headcount across all sites while each campus manages its own day-to-day.
Q:Does HRX360 generate WPS/SIF files for school staff?
Yes. It generates a WPS-ready SIF file from your locked payroll, so you can pay staff through the Wage Protection System.
Q:Can it track staff visa and document expiry?
Yes. HRX360 stores staff documents and sends automatic reminders before visas, labour cards, Emirates IDs, passports and certificates expire.
Q:Does it calculate end-of-service gratuity for teachers and staff?
Yes. HRX360 calculates UAE end-of-service gratuity to the day when a staff member leaves.
Q:Does HRX360 keep a Single Central Record for school inspections?
Yes. HRX360 includes a Staff Central Record that tracks every staff member’s vetting and safeguarding checks — identity, right to work, DBS and overseas police checks, prohibition and Section 128 checks, qualifications, references and medical fitness — with colour-coded statuses, expiry alerts, a one-click AI audit report and an inspector-ready Excel export. It is available to school customers.
Q:How does HRX360 help schools prepare for a BSO audit?
HRX360’s Staff Central Record keeps the staff vetting register BSO inspectors review — the ten standard checks, colour-coded statuses, a compliance score per person and for the whole school, and 90- and 30-day expiry warnings. Before a BSO audit, schools generate a one-click AI readiness report and hand inspectors an Excel export of the full register, in the format schools traditionally keep by hand.
Q:Does HRX360 track staff CPD and mandatory training?
Yes. The School Edition includes a CPD & training register for the mandatory courses and inductions school staff must complete — KHDA-aligned safeguarding, inclusion, wellbeing, health & safety, cyber-safety and sustainability, plus pre-start induction. It tracks completion, validity and renewal expiry with certificate evidence, sends renewal and induction-due reminders, scores compliance per person and school-wide, and produces a one-click AI readiness report and an inspector-ready Excel export.
Q:Can HRX360 run teacher appraisals?
Yes. The School Edition runs the annual teacher appraisal cycle end to end — SMART goal-setting, competency ratings against a configurable KHDA-aligned framework, and class-level student outcomes captured as cohort summaries (never individual pupils). Activating a cycle auto-generates appraisal records for every teacher, and a three-step sign-off (teacher self-review, appraiser review, principal countersign) locks a weighted overall rating. It includes a one-click AI appraisal report and Excel export.
Q:Is HRX360 a student management system?
No. HRX360 is HR and payroll software for your staff. It works alongside any student information or academic system you already use.
Q:How much does it cost and how long does setup take?
Pricing starts at AED 6 per employee per month with no implementation fees, and most schools and nurseries are live in about 30 minutes with AI-assisted setup.
Explore the platform
Everything your school or nursery staff operations need, in one place.
See HRX360 set up for your school or nursery
Book a free demo and we'll show you a school/nursery staff HR setup with attendance, leave, payroll, WPS/SIF, document expiry and self-service workflows.