AI-Assisted HR, Payroll & Site Attendance Software for UAE Construction Companies
Track attendance across every site, bring handwritten time cards into payroll, run labour-heavy payroll without spreadsheet errors, generate WPS/SIF files from locked payroll, and stay ahead of visa and labour card renewals. One platform for office staff and site workforce.
Plans start from AED 6/employee/month · Go live in around 30 minutes · No implementation fees
HRX360 is AI-assisted HR and payroll software built for UAE construction and contracting companies. It tracks worker attendance across multiple sites using biometric devices and geo-tagged mobile clock-in (offline-ready for weak-signal sites), brings handwritten time cards and Excel site sheets into payroll through the optional Timesheet add-on, runs monthly payroll with overtime and variable pay, generates WPS-ready SIF files, and sends automatic visa and labour card expiry reminders. AI-assisted setup helps you configure leave, holidays, pay periods and approval flows quickly. Ask HRX360 gives admins and HR teams in-screen guidance, while employees can use the ESS AI agent for routine self-service tasks such as applying for leave, checking balances, retrieving payslips and viewing attendance, with confirmation before every action.
A construction company doesn't have an attendance problem. It has a visibility problem.
Your workforce is spread across sites, your office is somewhere else, and payroll still has to be exact on the same date every month. Timesheets arrive late from site supervisors: on paper, in WhatsApp photos, in half-filled Excel sheets. Someone in the office retypes them, overtime gets disputed, and WPS preparation becomes a monthly scramble.
Meanwhile, hundreds of visas, labour cards, Emirates IDs and passports expire on different dates. Miss a critical renewal, and the business may face compliance issues, workforce disruption or site-access problems.
When the workforce is large and scattered, spreadsheets stop being cheap. They become the most expensive system you run.
See how HRX360 connects site attendance to UAE payroll
From biometric and mobile attendance to handwritten site timesheets, payroll review and WPS: see how HRX360 brings construction workforce data into one payroll workflow.
Prefer to see it on your own data? Book a live demo
One platform for the office and every site
Site attendance you can trust
Biometric and RFID devices (ZKTeco, Hikvision) at fixed sites and camps, plus geo-tagged mobile clock-in with photo verification for workers at temporary or remote locations. Works offline where the signal is weak, and punches sync when connectivity returns. Attendance flows straight into payroll with no retyping.
Shifts and overtime, captured at source
Configure shifts per site and capture actual in/out times. Attendance reports calculate normal and holiday overtime, which is then entered as variable pay on the pay run, backed by records instead of disputes.
Labour-heavy payroll, structured
Salary components, deductions, variable pay and payslips in a controlled workflow (Draft → Completed → Locked) so payroll is reviewed before it's final, whether you pay 50 workers or 500.
WPS/SIF generation
Produce a WPS-ready SIF file directly from locked payroll. No manual file building, no last-minute formatting stress before the bank cut-off.
Visa & document expiry reminders
Automatic alerts for visas, labour cards, Emirates IDs, passports and certificates across the whole workforce, so renewals start early, not after a worker is stopped at the gate.
Worker records in one place
Complete profiles for every worker and staff member: personal details, contracts, documents, job history, bank details. Secure, searchable, exportable.
Employee self-service
Authorised office staff, supervisors and employees check payslips, leave balances and attendance from a mobile-ready portal. Workers without smartphones are covered by biometric or RFID terminals, or by a supervisor recording their attendance.
End-of-service gratuity
Calculate UAE gratuity to the day when a worker's contract ends, with the EOSB picture visible before the final settlement, not after.
Reports & dashboards
Headcount, attendance, overtime, leave and payroll cost across sites and companies, exportable to Excel in one click.
Attendance that works the way construction works
A head office system that assumes everyone walks past one fingerprint reader doesn't survive contact with a construction company. HRX360 doesn't assume that.
Fixed sites & camps
Connect biometric/RFID devices (ZKTeco, Hikvision) at each site. Punches sync to one central attendance record per worker.
Temporary & remote sites, even offline
Workers clock in from a phone with location and photo captured at the moment of punch. No signal on site? Punches are captured offline and sync once the phone reconnects. Set a geofence so a punch only counts inside the site boundary.
Gangs without smartphones
An authorised supervisor records attendance for each of his direct reports from one phone, so a crew without company phones is still on the record with a time and a location.
One consolidated view
Office staff and site workforce in a single attendance register, by site, by day, by shift, with late, absent and overtime flags before payroll, not after.
Still on handwritten time cards? Bring them into payroll without retyping
Many construction sites still run on handwritten time cards and monthly Excel site sheets. You don't have to change that overnight. The optional Timesheet add-on takes what your timekeepers already produce, gets it reviewed and signed off, and sends approved days worked and overtime to payroll in one click.
- Import the site sheet you already use: your existing Excel layout comes in as-is, with workers matched by employee number.
- Scan the handwritten time cards: upload a PDF or photos and the cards are read into the month. Doubtful rows are flagged with the reason and a person confirms every page before anything is saved.
- Sign off the way you do on paper: Prepared, Checked by the site engineer, Approved by the project manager, with names and dates recorded automatically.
- One click to payroll: days worked land in Payroll Attendance and overtime in Variable Salary. Locked payroll months are protected.
Works alongside mobile clock-in and biometric terminals, so each site can change at its own pace.
- Record the daysType them, fill a standard week, import Excel, or scan the time cards
- Review what was readOriginal card beside the reading; flagged rows checked by a person
- Site engineer checks · Project manager approvesEvery worker, every day has an entry before sign-off
- Send to payrollDays worked and overtime posted; the payroll run itself is unchanged
From timesheets to WPS file in one controlled flow
The most expensive payroll errors in construction happen in the handoffs: site to office, Excel to bank file. HRX360 removes the handoffs. Attendance and overtime flow into payroll, payroll runs through a Draft → Completed → Locked workflow with review built in, and the WPS-ready SIF file is generated from the locked run. Salary reconciliation catches month-on-month anomalies, such as a doubled overtime entry or a missing deduction, before the money moves.
Payroll cost you can actually see
Finance doesn't just need payroll to run. It needs to know what labour costs, where. HRX360 gives finance teams payroll cost reporting by location, department and cost centre, a cost-centre dimensioned GL/journal voucher export so labour cost lands against the right site in your accounting system, gratuity/EOSB accrual visibility for provisioning, and a 3–24 month department payroll forecast for budgeting, plus Excel exports that drop into the month-end pack.
Many sites. One controlled system.
Bring attendance, employee records, documents, shifts and payroll processes from every site into one central platform. Locations, departments and configured cost centres help HR and finance understand where employees work and where labour costs arise, while role-based access controls what site supervisors, HR, payroll and management can see.
Can you see labour cost by site and by trade?
Standard reports show cost by location and cost centre. Contractors that pay concrete, plumbing and steel-fixing at different rates across several projects need one level deeper. The optional Projects add-on logs hours by site and trade, turns them into pay, and reports labour cost the way a project manager thinks about it.
Sites and trades, set up once
Projects with client and dates, the trades that apply at each, and default or site-specific hourly rates.
Daily site log
Who worked which trade, at which site, for how many hours. Typed or imported from Excel.
One click to site-activity pay
Hours × trade rate becomes one pay line per worker inside payroll. The payroll engine itself is unchanged.
A branded construction report pack
- Project-wise payroll cost
- Trade-wise labour cost, with a trade × site matrix
- Site attendance and days/hours summary
- Multi-project salary statement per worker (branded PDF)
Use it with the Timesheet add-on, or on its own. Either way, labour cost arrives in your month-end pack split by project, not as one company total.
See site and trade costing in a demoEverything else your workforce operations get
Is HRX360 the right fit for your construction business?
Contracting and construction companies with 50–500 workers
Multi-site and multi-project operations across Dubai, Abu Dhabi, Sharjah and the Northern Emirates that want one consolidated HR and payroll view
Companies still collecting site attendance on paper, handwritten time cards, WhatsApp or Excel
Owners and finance managers who want payroll cost visibility per site and per trade
Smaller contractors from 10 workers can start on the same platform and grow into multi-site.
From paper and Excel to one connected platform
| Monthly task | Excel / paper today | With HRX360 |
|---|---|---|
| Site attendance | Paper sheets, WhatsApp photos, retyping | Devices + geo-tagged mobile clock-in, synced centrally |
| Weak-signal / no-network sites | Timesheet lost or guessed | Offline clock-in that syncs when the phone reconnects |
| Handwritten time cards | Retyped into Excel every month | Scanned, reviewed, signed off and sent to payroll (Timesheet add-on) |
| Labour cost by site and trade | Guessed from company totals | Project-wise and trade-wise cost reports (Projects add-on) |
| Overtime | Disputed, calculated by hand | Captured at source, flows into payroll |
| Payroll run | Days of Excel work, error-prone | Structured Draft → Completed → Locked workflow |
| WPS/SIF | Manual file building, format errors | Generated from locked payroll |
| Visa/labour card renewals | Tracked in a sheet, missed | Automatic expiry alerts, whole workforce |
| Gratuity/EOSB | Calculated at exit, surprises finance | Visible per worker, calculated to the day |
| Multi-site view | Separate files per site | One dashboard across every site |
Zero
Implementation fees
30 minutes
Go live with AI-guided setup
Volume rates
For larger workforces
UAE
Support team
The bigger your workforce, the better your per-worker rate. See volume pricing for your team size →
Built for owners, HR, finance and site admins
Owners / GMs
One dashboard: headcount, attendance, payroll cost across every site and entity.
HR / Admin managers
Worker records, documents, visas, leave and approvals without chasing sites.
Finance managers
Controlled payroll, WPS files, reconciliation, EOSB visibility, Excel exports.
Site supervisors
Approve leave on the phone and see their crew’s attendance, with no paperwork runs to the office.
Construction HR & payroll: your questions answered
Q:What is the best HR and payroll software for construction companies in the UAE?
The best fit for UAE contractors is software that handles site-based attendance, labour-heavy payroll and WPS/SIF in one system. HRX360 is built for this: biometric and offline mobile site attendance, structured payroll with overtime, WPS-ready SIF generation, document expiry alerts and site-based reporting. Full UAE payroll and WPS/SIF are on the Professional plan, from AED 14 per employee per month, billed annually.
Q:How does attendance work for workers spread across sites?
Fixed sites use biometric/RFID devices (ZKTeco, Hikvision). Temporary or remote locations use mobile clock-in with location and photo captured at the moment of punch, and it works offline, capturing punches with no signal and syncing them when the phone reconnects. Everything lands in one central attendance register that feeds payroll.
Q:What does "AI-assisted" mean in HRX360?
Two things. AI-assisted setup pre-configures your leave types, holidays, pay periods and approval flows so you go live fast. And the built-in Ask HRX360 assistant helps your office staff and supervisors. It answers how-to questions across the platform, and in the employee portal it completes routine tasks like applying for leave or fetching a payslip on request, confirming each action first. It never runs payroll on its own or touches other employees’ data.
Q:Do workers need smartphones?
No. Biometric and RFID terminals cover workers at camps, gates and site offices, and an authorised supervisor can record attendance for each of his direct reports from one phone. Sites still on handwritten time cards can bring them in through the optional Timesheet add-on. Office staff, supervisors and employees with phones use the mobile-ready ESS portal for payslips, leave and attendance.
Q:Can we keep using handwritten time cards and Excel site sheets?
Yes, through the optional Timesheet add-on. It imports your existing Excel site sheet, reads scanned handwritten time cards into the month with a person confirming every page, records the Prepared, Checked and Approved sign-off, and sends approved days worked and overtime to payroll in one click. Locked payroll months are protected.
Q:Can HRX360 report labour cost by site and by trade?
Standard payroll reports show cost by location, department and cost centre. For pay by project and trade, the optional Projects add-on logs who worked which trade at which site for how many hours, generates site-activity pay into payroll, and produces project-wise and trade-wise labour cost reports plus a branded multi-site salary statement.
Q:Can HRX360 generate the SIF file for WPS?
Yes. The WPS-ready SIF file is generated directly from locked payroll, so the file always matches the approved pay run.
Q:Can it handle multiple sites and branches?
Yes. HRX360 brings attendance, records, documents, shifts and payroll from every site into one central platform, with locations, departments and cost centres so HR and finance can see where employees work and where labour cost arises. Role-based access controls what each team sees.
Q:How long does setup take?
Most businesses go live in around 30 minutes with the AI-guided setup, which pre-configures leave types, holidays, pay periods and approval flows. Data migration, payroll setup and biometric-device integration depend on your workforce and existing systems, and our UAE support team helps with each. There are no implementation fees.
Q:How much does it cost?
HRX360 plans start from AED 6 per employee per month, billed annually. Payroll, WPS/SIF and gratuity are included from the Professional plan (AED 14 per employee per month). There are no implementation fees, and volume pricing is available for larger workforces. See the pricing page for the full plan comparison.
Explore the platform
Everything your site and office workforce operations need, in one place.
See your sites, your payroll and your WPS file in one demo
Bring last month's timesheets. We'll show you how the same month looks in HRX360: attendance to locked payroll to SIF file.