Board or list
Drag candidates between stages, or sort the list by AI score, rating or date.
ATS · Hiring Built into HRX360 HR Software
Applicant Tracking System for UAE Businesses
Careers Page, One Pipeline, AI Screening
Publish jobs on your careers page, track every candidate in one pipeline, and move the hire into a pre-filled employee record and onboarding checklist.
The short answer
What is an applicant tracking system?
An applicant tracking system (ATS) is recruitment software that collects every application for a job in one place and moves each candidate through the hiring stages, from new application to hired, with the CV, notes, feedback and history attached. Without one, applications sit in inboxes and WhatsApp chats, and it is hard to say who has been called back.
HRX360 ATS is part of your HR software. A hired candidate becomes an employee record with their name, contact details and the job's department, designation and location already filled in. It brings recruitment, employee records and onboarding together for UAE businesses.
Request a Demo- 01
Post the job
Title, department, location, requirements and the closing date. Draft with AI writes the description from a one-line brief.
- 02
Receive applications
From your careers page, your own website, or CVs you add from email and WhatsApp, all in one pipeline.
- 03
Shortlist and interview
Rate candidates, add team notes, and let AI screening tell you who to read first.
- 04
Hire into a pre-filled record
Create Employee opens the record with the candidate’s details and the job filled in. Save it, and they stay linked for good.
Why HRX360 ATS
Why choose HRX360 ATS?
A careers page in minutes
One switch publishes your open jobs at careers.hrx360.com with an application form, CV upload and spam protection. Embed it in your site with one line of code.
Every applicant in one pipeline
From the careers page, job-board links or CVs you add by hand, moving through six stages with notes, ratings and a full timeline. No duplicates.
AI screening you control
A match score against the job’s requirements, with the reasons and interview questions. Off until you switch it on, and it never moves or rejects anyone.
Hire into your HR software
Create Employee opens pre-filled from the application, and the same record carries on to onboarding, documents, leave and payroll.
Careers page
Your careers page, live in minutes
Switch it on and your open jobs appear at careers.hrx360.com under your company name. Each job has its own page and link. Share the link in your adverts, or paste one line of embed code to show the same page inside your own website.
- Applications with the CV attached. A short form and a CV upload; every application lands in the pipeline for that job.
- A closing date per job. Set the date applications close and the job stops accepting them on its own.
- Built-in spam protection. Verification on the form, limits per visitor and a check that the CV is a real PDF or Word file.
- An introduction in your words. An optional note about the company sits above the jobs.
Applicant pipeline
Every applicant in one place, whichever way they came in
Six stages on a drag-and-drop board. Each candidate carries their CV, a star rating, team notes, a timeline of every move and, if it comes to it, the reason they were not taken forward.
- Stage 1New4 candidates
- Stage 2Screening3 candidates
- Stage 3Interview2 candidates
- Stage 4Offer1 candidate
- Stage 5Hired1 of 2 filled
Plus a Rejected stage with a reason recorded.
Ratings and notes
A 1 to 5 star rating and notes from everyone on the hiring team, on the candidate.
A full timeline
Every stage change and note, with who did it and when.
Positions filled
The job shows "2 of 3 positions filled"; open, hold, fill or close it from one button.
AI applicant screening
AI compares each CV with the job's requirements. Your team makes the call.
Switch on AI screening and each new applicant's CV is compared with the job's requirements: a match score out of 100, each requirement marked met, partly met, not met or not stated, strengths, gaps and suggested interview questions. Use the results to prioritise CV reviews and prepare interview questions. Your team decides who moves forward.
- People decide. The AI never moves or rejects a candidate. A recruiter can re-run it or ignore it.
- Judged on skills, experience and qualifications only. It is instructed to ignore name, nationality, gender, age, religion, marital status and photo. Typed nationality, visa status and expected salary are never sent.
- Applicants are told. The careers page says when AI review is on.
- Off until you want it. A per-company switch, with a monthly allowance set per plan.
Hire to employee
When you hire, the employee record is already filled in
Move a candidate to Hired and HRX360 offers to create the employee. The record opens with the name, contact details, nationality and the job's department, designation and location filled in. Save it, and the candidate stays linked to the employee for good: no re-typing, no second tool, no CV lost in a folder.
Request a DemoCreate Employee from the candidate
From the Hired stage, Add Employee opens pre-filled; HR only adds what the application did not have, then saves.
Linked for good
The candidate panel shows the employee code. A candidate with an employee record cannot be deleted by mistake.
The job stays open until you mark it Filled
Other candidates are untouched, so you can hire two for one opening. HR marks the job Filled; hiring does not change its status by itself.
Onboarding offered after hiring
Right after the record is saved, HRX360 offers to start the new joiner’s onboarding checklist. If the record has an email address, the welcome email with a set-password link goes out.
Works with how you hire today
Keep advertising where you do. Collect everything in one place.
HRX360 does not post to job boards for you. It gives you one link and one pipeline, so wherever the advert runs, the applications end up together.
Your job adverts
Paste the job link into LinkedIn, Bayt, Indeed or a WhatsApp group. Applicants arrive in your pipeline, CV attached.
CVs by email or WhatsApp
Add them by hand to the same job. The same email or phone never creates a duplicate candidate.
Your own website
One line of embed code shows your open jobs and the application form inside your site.
Frequently asked questions
Applicant tracking in HRX360, explained
The careers page, the pipeline, AI screening and what happens when you hire.
What is an applicant tracking system (ATS)?
An applicant tracking system is recruitment software that collects every application for a job in one place and moves each candidate through the hiring stages, from new application to hired, with the CV, notes, feedback and history attached. In HRX360 the ATS is part of the HR software, so a hired candidate’s details carry into a pre-filled employee record for HR to complete and save.
Do we get a careers page?
Yes. One switch publishes your open jobs on a careers page at careers.hrx360.com under your company name. Each job has its own link and application form with CV upload.
Can HRX360 post our jobs to LinkedIn, Bayt or Indeed?
Not directly. HRX360 gives you the careers page and a link for each job; you paste that link into your LinkedIn, Bayt or Indeed advert, and every applicant lands in the same pipeline. CVs that arrive by email or WhatsApp are added by hand to the same job.
How does the AI screening work?
When you switch it on, every new applicant's CV and typed details are compared with the job's requirements. The AI records a match score out of 100, which requirements are met, partly met, not met or not stated, strengths, gaps and suggested interview questions. It never moves or rejects anyone; your team decides.
What safeguards does AI screening include?
The AI is instructed to assess job-related skills, experience and qualifications and to ignore personal characteristics such as name, nationality, gender, age, religion, marital status and photo. The typed nationality, visa status and expected salary fields are never sent to it; the uploaded CV is assessed as it is. Applicants are told on the careers page when AI review is on. Recruiters review the results, can re-run or ignore any evaluation, and make every hiring decision.
Which CV formats can the AI read, and is there a monthly limit?
PDF and Word (.docx) CVs are read in full. An older .doc file cannot be read, so that score rests on the typed details and says so. Applicants are evaluated in the order they arrive, up to the number of evaluations your plan includes each month. After that, new applicants still arrive as normal, marked "AI limit", and you can evaluate chosen ones next month. The allowance for each plan is on the pricing page.
Can we add CVs received by email or WhatsApp?
Yes. On the Candidates tab click Add Candidate, enter the name and an email or phone number, attach the CV and choose the job. If the email or phone number already belongs to a candidate, their existing record opens instead, so nobody is duplicated.
Can we embed the careers page on our website?
Yes. Copy the embed code from the Hiring settings and give it to whoever manages your website, and the same page shows inside your site. You can also paste the careers page link, or a single job’s link, anywhere: LinkedIn, Bayt, Indeed or a WhatsApp group. Only open jobs marked to show on the careers page appear.
What happens when we hire someone?
Moving a candidate to Hired offers Create Employee. The new record opens with the candidate's name, contact details, nationality and the job's department, designation and location already filled in. Once saved, the candidate stays linked to the employee record, so there is no double entry and no second tool.
Which hiring stages are available?
Six stages: New, Screening, Interview, Offer, Hired and Rejected. Candidates move between them on a drag-and-drop board or a list, and every move is recorded on the candidate timeline with who did it and when.
Which HRX360 plans include hiring?
Hiring is included in the Professional and Enterprise plans and switched on by your administrator, who grants it to HR users and recruiters. The number of jobs open at one time and AI evaluations per month are set per plan, with more available as an add-on; the exact allowances are on the pricing page. Candidates per job are unlimited.
Ready to hire from your HR system instead of your inbox?
A free 30-minute demo: we post a job, switch on your careers page, run an applicant through the pipeline and hire them into an employee record.