My Onboarding
The employee’s own tasks with due dates, progress, and a link to any document to read.
Onboarding · Built into HRX360 HR Software
Employee Onboarding Software for UAE Businesses
Who Does What, By When, for Every New Joiner
Manage every new joiner's checklist with assigned owners, due dates and automatic email reminders. HR, managers and employees complete their own tasks, while HR tracks progress in one place, all within HRX360 HR and payroll software.
The short answer
What is employee onboarding software?
Employee onboarding software helps businesses organise the tasks involved in welcoming and preparing new employees. It assigns owners, sets due dates, sends reminders and tracks completion, from preparation before joining to follow-ups after the first day.
Part of HRX360 HR software, onboarding checklists connect with employee records, recruitment and employee self-service. HR starts the checklist right after the employee record is saved, or later from Onboarding, and each person sees the tasks assigned to them. When hiring through the applicant tracking system, candidate details carry into a pre-filled employee form for HR to review and save.
Request a Demo- 01
Save the record
The portal account is created and the welcome email goes out with a set-password link. HRX360 then asks "Start onboarding?".
- 02
Pick the checklist
The start date is filled in from the hire date. Preview the tasks and their due dates, then start.
- 03
Everyone completes their assigned tasks
HR, the manager and the new joiner each see their tasks. Reminders go out at 8 am UAE time for tasks due and once when one is overdue.
- 04
The checklist closes automatically
When every task is done or skipped the checklist completes. Done tasks stay on record with who did them and when.
Why HRX360 Onboarding
Why choose HRX360 for employee onboarding?
Every task has an owner
The manager, the employee or one of your roles, with a due date counted from the start date. Nothing depends on memory.
Reminders go to the right person
Each owner is emailed the tasks due that day at 8 am UAE time, and once more when a task becomes overdue. HR does not chase.
New joiners start in the app
Portal access and the welcome email go out when the record is saved. My Onboarding shows their tasks, with the handbook one tap away.
Connected to the employee record
Hired candidates arrive pre-filled, documents uploaded during onboarding stay on the profile with expiry tracking, and the same app carries on to leave, attendance and payslips.
Onboarding checklists
One checklist, with an owner and a due date on every task
Start with the standard eight-task list in one click, or build your own. Each task names who does it: the reporting manager, the employee, or any of your company's roles such as IT or HR Assistant. Due days count from the start date, so a task can fall three days before day one, on day one, or a month in.
- Several checklists, suggested by department. Keep one for the office and one for site staff; name a department or location and it is offered first.
- Tick, skip, reassign, add. Skip a task that does not apply, move one to someone else or a new date, or add a one-off task without changing the template.
- Documents to read, attached. Point a task at a file in Company Files, such as the handbook, and the employee opens it from the task.
- A fallback owner for manager tasks. A manager task for someone with no manager on record goes to the Administrator role until it is reassigned.
For UAE teams
Employee onboarding checklists for UAE teams
Organise passport and Emirates ID uploads, profile and contract checks, handbook reading, system access and manager introductions in one checklist. Assign each task to the employee, their manager or the responsible company role, with a clear due date.
Use different checklists for office and site employees, with department or location preferences helping HR choose the right template. With employee uploads switched on, documents uploaded through employee self-service go to HR for approval, with expiry tracking on the employee record.
In the employee app
Day one starts on the new joiner's phone
New employees see their assigned tasks in My Onboarding, with due dates and links to documents they need to read. Managers and other task owners see their responsibilities for each new joiner. Automatic email reminders reduce manual follow-ups, while HR tracks overall progress.
For the manager
"Onboarding tasks for your team" on the Home screen, grouped by the person they are for.
Reminders at 8 am UAE time
Each owner is emailed the tasks due that day, and once more when a task becomes overdue.
Progress at a glance
HR sees every checklist in progress, "4 of 8" done, and any overdue count in red.
Welcome email and portal access
Save the record and the welcome email is on its way
Your logo, your words, their own password. Saving an employee record with an email address creates the portal account and sends a welcome email with a Set my password link that works for three days. No default passwords, no spreadsheet of logins.
- Edit the wording. Subject, message and an optional closing note, with placeholders for first name, company and start date, a live preview and a test send to yourself.
- Your logo at the top. The company logo saved in Settings heads the email, so it reads as yours.
- Portal Access on the profile. See whether the account is on and when they last signed in; resend the email or switch access off and on.
- Password setup included. The set-password button, the three-day notice and the sign-in address are always included.
Hire to first month
From the careers page to the 30-day check-in, in one system
When you hire through HRX360, Create Employee opens a form with the candidate's details already filled in. HR reviews and saves the record, then chooses whether to start onboarding. New employees receive their portal access by email and use the same app for onboarding tasks, document uploads, leave, attendance and payslips once published.
See the applicant tracking systemHired candidate, pre-filled record
Name, contact details, nationality, department, designation and location carried over from the application.
"Start onboarding?"
Offered right after the record is saved, with the start date filled from the hire date.
Documents from day one
The passport and Emirates ID the new joiner uploads are held for HR approval, then tracked for expiry.
One app for everything after
Leave, attendance, payslips, HR requests and announcements in the same employee app.
Frequently asked questions
Onboarding in HRX360, explained
Common questions about onboarding checklists, task owners, employee access and welcome emails.
What is employee onboarding software?
Employee onboarding software helps businesses organise the tasks involved in welcoming and preparing new employees: it assigns owners, sets due dates, sends reminders and tracks completion, from preparation before joining to follow-ups after the first day. In HRX360 it is part of the HR software: HR starts the checklist right after the employee record is saved, the new joiner completes their own tasks in the employee app, and reminders go to whoever owns each task.
What is in the standard onboarding checklist?
One click adds a standard list of eight tasks you can edit: email and system access, the welcome message, a profile and contract check, the day-one welcome, the portal account, the handbook, document uploads and a 30-day check-in. You can build your own checklists from scratch, keep several, and point one at a department or location so it is suggested first.
Who does the tasks?
Each task is owned by the employee's reporting manager, the employee, or one of your company's own roles such as Administrator or HR Assistant. Due days are counted from the start date, so a task can fall three days before day one, on day one, or a week after. If an employee has no reporting manager on record, the manager's tasks go to the Administrator role until you reassign them.
Can onboarding tasks start before the joining date?
Yes. Task due dates are counted from the checklist’s start date, which is filled in from the hire date. You can schedule preparation tasks before day one, such as email and system access, joining-day activities, and follow-ups such as a 30-day check-in.
Can we create different checklists for different teams?
Yes. Keep several checklists, for example one for office staff and one for site staff, and name a department or location on each so the right one is suggested first. On a started checklist you can reassign tasks, change due dates or add a one-off task without changing the template.
What does the new joiner see?
My Onboarding appears in the employee app while they have tasks: their own tasks to tick, each with a due date and a link to any document to read, such as the handbook. They never see what HR or the manager does for them. A manager sees their own tasks for the new joiner on the same page and on the Home screen.
How do new employees get into the employee app?
Saving an employee record with an email address creates their portal account and sends a welcome email with a Set my password link that works for three days. There is no default password. HR can resend the email or switch access off from a Portal Access panel on the profile.
Can we change the welcome email?
Yes. Under Settings you edit the subject, the message above the button and an optional closing note, with placeholders for the first name, company name and start date, a live preview and a test send to yourself. Your company logo heads the email. The set-password button, the three-day notice and the sign-in address are always included.
Does onboarding start automatically when we hire someone?
No. After HR saves the employee record, including one created from a hired candidate, HRX360 offers a "Start onboarding?" prompt. HR selects the checklist, reviews the dates and starts it. Portal-account creation and the welcome email happen separately, when an employee record is saved with an email address.
Which HRX360 plans include employee onboarding?
Employee onboarding checklists are included in the Professional and Enterprise plans. They are not included in Standard.
Does HRX360 handle offboarding too?
HRX360 has separate leaver management for employee exits, with the last working day and final payroll date. Offboarding checklists are not currently available in the onboarding module.
Give every new joiner an organised start
See how HRX360 connects employee records, welcome emails and onboarding checklists in a 30-minute demo. We will show how HR assigns tasks, how employees and managers complete them, and how your team tracks progress.